The AgileLaw platform supports multiple file types. Depending on the type of file uploaded, our system will convert the original to a format that lets us show participants the exhibit from whatever device they are using to join the deposition.
1. Printable files
A "printable" file is simply a document that will look just as it does when printed. Our viewer shows each page separately and the exhibit stamp can be placed on the first page of the document.
File types
- TIFF (tiff, tif)
- Images (png, jpg, jpeg, gif)
- Microsoft Word (doc, docx, docm, dot, dotx, dotm)
- Microsoft PowerPoint (ppt, pptx, pptm, pot, potx, potm, pps, ppsx, ppsm, ppa, ppam)
- Microsoft Outlook (msg, eml)
- HTML (html, htm, mhtml)
- Text (txt, csv)
- Rich Text Format (rtf)
For these file types, we will convert the files to both PDF and Optimized XPS formats.
The PDF is used for sending the marked exhibits to the court reporter and other participants after the deposition concludes.
The XPS format lets us quickly render a few pages of the document at a time, on any device. This is how we can support files up to 1 GB without requiring each participant to download the entire file when it is introduced in the deposition.
For these files, the PDF will look the same as if the document had been printed to a printer. For example, animations on a PowerPoint slide or in a GIF image will not show in the document viewer.
Maximum file size
The maximum file size for a PDF or similar printable file is 1 gigabyte. Once a document is uploaded and converted, large files should load just as quickly as smaller files.
2. Spreadsheets
Microsoft Excel spreadsheets can be uploaded and viewed within our app without having to share the Native excel file with everyone prior to the deposition.
File types
- Microsoft Excel (xls, xlsx, xlsm, xlb, xlsb, xlt, xltx, xltm, xla, xlam, xlc, xlm, xlk)
For Excel files, we will convert the file to a Javascript-enabled Spreadsheet format and create a placeholder PDF with the native file embedded.
The Javascript Spreadsheet format is used for our read-only excel viewer, which lets you switch worksheets, see cell formulas, and expand and collapse rows and columns. Basically whatever you see when viewing the spreadsheet in Excel is what you should see when viewing the spreadsheet in our app.
The PDF is used for sending the marked exhibits to the court reporter and other participants after the deposition concludes. The PDF version of the file is a single page, which is designed to act as a placeholder for the actual native electronic file. If you mark the file with an exhibit stamp, the stamp will be placed on the PDF placeholder.
The single PDF page will have the following information:
- File type
- File size
- Native filename
- MD5 checksum
- An icon link of the embedded the native file
Native Filename
The PDF file shows the native filename. This is different than for Printable files (the original filename is never revealed to participants).
If you do not want other parties to see the original filename then you must rename the file prior to uploading it to AgileLaw.
Opposing parties still will not see any changes to the name that you make within the system because those changes are part of your preparation and are considered work product. However, any changes that you make to the name will not affect the underlying filename of the native file, which is what the placeholder PDF will show when the document is revealed.
MD5 Checksum
The MD5 checksum is designed to allow you to confirm that the native file embedded in the PDF is the same file that was used during the deposition. The PDF placeholder contains instructions on how to use the checksum to verify file integrity.
Maximum file size
Spreadsheets require 1) more processor power on the browser/app and 2) loading the entire file before rendering it, the file size for spreadsheets is limited to 25 MB.
For this reason, if you upload spreadsheets larger than 25 MB, we will embed the spreadsheet in the PDF placeholder only. During the deposition, participants can download the native file and view it locally.
Therefore, if you do not want the witness and other parties to be able to download the native Excel file during the deposition, you must keep the file size less than 25 MB.
In addition, if you prefer our app's spreadsheet functionality on a file larger than 25 MB, you will need split the spreadsheet into multiple files that are each smaller than 25 MB prior to uploading.
3. Video files
The following video file types can be played within the AgileLaw application:
File Types
- MPEG-4 (mp4, m4p, m4v)
- MPEG (mpg, mp2, mpeg, mpe, mpv, m3u8, m3u, ts)
- 3GPP (3gp)
- Quicktime (mov, qt, avi)
- Matroska (mkv)
- Windows Media (wmv)
- Flash (flv, f4v, f4p, f4a, f4b)
The system will also create a PDF placeholder and embed the file as an attachment in the PDF.
4. Audio files
The following audio file types can be played within the AgileLaw application:
File Types
- Sparc-audio (au, snd)
- Adaptive Multi-Rate (amr)
- Audio Codec 3 (ac3)
- Trolltech/Linguist (ts)
- MIDI (mid, rmi)
- Free Lossless Audio (flac)
- MPEG (m3u, m3u8)
- MPEG-4 (m4a, m4b)
- Audio Interchange (aif, aifc, aiff)
- MP3 (mp3)
- Ogg Vorbis (ogg, opus)
- Waveform (wav)
- WebM (webm)
- RealPlayer (ra, ram)
- Windows Media (wma)
The system will also create a PDF placeholder and embed the file as an attachment in the PDF.
5. Zip files
Zip files can contain various file types (which may or may not be supported), zip files need to be uncompressed and the files need to be uploaded separately. Once a zip file is uncompressed on your local drive, you can drag-and-drop the entire folder to the Add Documents dialog.
6. File types not listed above
If there is a native file type that you would like us to add support for, please email support@agilelaw.com and we will review the request. As long as the file type does not pose a security risk (e.g. executable files), we should be able to add it to a future release.
At a minimum, we can embed it as an attachment in a PDF placeholder for distribution if there isn't an easy way to "view" it in a browser / tablet app.